How to get an accurate word count?

As simple as it sounds, word counts can be tricky. The number of words could vary based on the application, file types, formatting, design elements and other factors. Hence to ensure 100% accuracy, we don’t use any fancy automated scripts, as it could mean overcharging or undercharging clients!

For MS Office documents i.e. .DOC, .XLS, .PPT, .RTF: 

Word can tell you how many pages, paragraphs, and lines are in your document, as well as the number of characters, either including or not including spaces.

You can count the number of words for an entire document or for a selection of text in the document.

1. To count words in selected text only, select the text you want.
If you don’t select any text, Microsoft Word counts the words in the whole document.

2. On the Tools menu, click Word Count.
Word displays counts for words, paragraphs, lines, and characters.

3. To add or remove footnotes and endnotes from the count, select or clear the Include footnotes and endnotes check box.

The word count for the entire document will be displayed in the Status bar. If you want to see the word count for a particular selection, simply highlight the select text.  You can also select multiple sections of text to count at a time, and the sections do not have to be next to each other.

You can include or opt not to count footnotes, headers, text boxes and endnotes in the count. If you want to count part of a document rather than the whole, Word can count the footnotes or endnotes that refer to the selected text.

For Acrobat PDF documents: 
If the file has been created as .pdf document, one option is copying text to Word.

1. In your PDF viewer (Acrobat Reader), press Ctrl+A and Ctrl+C, and then in MS Word, press Ctrl+V. If you can see the text, count it. If you can’t see the text, go to step 2.

2. Use a good OCR program to convert the PDF into MSWord. If you don’t want to use OCR, go to step 3.

3. But if the PDF file has been created as a picture – the text is scanned and then made as .pdf document, the only option is the good old way of manual counting.

*Or even better – – counts words, characters, and lines in 36 file formats. It comes with 30-day free trial. This is a perfect solution, if you have a lot of documents or if the files are too large to count manually.